Accounting Specialist- Part Time |
| January 12, 2012 - February 13, 2012 |
| Location: | Royal Oak, MI |
| Exempt/Non-Exempt: | Non-Exempt |
| Employment Type: | Part Time |
| Department: | Finance |
| Description: | The Accounting Specialist is an integral part of the Finance and Administration Department and is responsible for the timely and accurate processing of all revenue related transactions and all aspects of accounts payable including the timely posting of invoices, check writing, and maintaining complete and accurate vendor information.
The Accounting Specialist will provide all departments with regular financial/budget reports.
This is a part-time position and Accounting Specialist will work between 24-30 hours per week. |
| Duties: | On a daily basis, prepare cash deposit, and post income daily to appropriate general ledger accounts. Prepare and distribute corresponding daily information to staff. Pick up the daily lockbox.
Prepare beginning banks and balance safe.
Monitor daily cash balances. Order change when needed.
On a daily basis, prepare cash for the on-site sales program, retail and Simulator. Resolve any on-site sales cash problems. Prepare cash banks for all other programs and events as necessary.
Balance revenue monthly.
Complete bank reconciliation when needed.
Resolve NSF, bad, decline, or disputed credit cards.
Assist with the annual audit (i.e., generate revenue reports and provide documentation.)
Assist with the development and updating of all accounting procedures.
Issue Purchase Orders
On a regular basis post, write checks ensuring invoices are paid timely eliminating late fees, and file appropriate documentation.
Maintain a complete and accurate cross-referenced filing system on all vendors and accounts keeping filing current.
Complete accounts payable month end procedures (i.e., journal entries, transfer of restricted funds, report generation.)
Develop, if necessary, and maintain systems to track prepaid , postage, bulk mail accounts, etc.)
Maintain the accounting software & general ledger through the addition of new accounts, de-activation of obsolete accounts, set-up account codes and cost centers, updating allocations, etc.
Prepare and enter journal entries as required.
Act as liaison with vendors, i.e., credit card, security, supplies, bank. Resolve DZS invoice/vendor problems. Act as liaison with zoo staff to resolve invoice/vendor problems.
Assist with any other tasks assigned by the Accounting Manager, Internal Operations Director, or Chief Financial Officer.
Assist with the development and updating of all accounting procedures.
Assist with special events as required.
Work occasional evenings and weekends as required.
Perform clerical support functions including typing, filing, copying and answering the telephone as necessary.
Review all invoices for accuracy and proper documentation, note any inconsistencies, and disburse to appropriate staff for approval. Maintain a procedure to track invoices until it is returned by staff member.
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| Qualifications: | Two years of accounting experience.
Knowledge of accounting principles and practices, and the analysis and reporting of financial data.
Strong mathematical skills.
Preferred
Associates degree in accounting or a related study.
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